Cover the 5am opener without a phone tree
Arca lines up who’s free to take it, fewest hours first, and asks them all at once. It can hand the shift to the first yes — your own team, at your rate.
Staff scheduling for gyms & franchise groups
AI workforce management that flags overtime before it's paid, covers call‑offs in minutes, keeps labor inside the budget and staffs every club as needed.
Every shift spends money. Arca shows you the cost before you commit it, so your labor line is a decision, not a discovery.
- Import any schedule
- 30-day free trial
- White-glove onboarding
Stop the leaks in your labor budget
Catch overtime while it’s still a choice
Arca flags the shift that tips someone into overtime as you assign it — before it’s worked, not in next month’s variance report.
Know which club is short before it opens
Set targets per shift and role in every club. Each day shows who’s over or under, and SmartOps finds who can fill the gap.
Find the leaks in your own schedule, not a sample account. Everything above is on for the whole 30-day free trial.
Start for freeScheduling, time clock and coverage in one system
Rate, certifications, renewal dates and which clubs they can work, on one profile built from the file you already have. Get the rates right once, and every number Arca shows you is right.
SmartOps
No more calling down the list. Arca finds the gap, ranks who can cover it, and asks them all in one message. Nothing moves until you send it, or a worker says yes.
SmartOps is $49 per location per month, and on for the whole 30-day free trial.
Start for freeArca AIThe intelligence underneath
It is there to help you decide, not just to move shifts. It reads your whole operation: your rotations and shifts, what people are paid, your attendance data, what a week actually cost.
It never invents a number. Coverage, hours and cost are calculated from your own data — the same answer every time you ask.
Expert on multi-location gyms. Peak hours, class grids, CPT and group-fitness certifications, floor versus studio.
Compare
Why Arca beats spreadsheets and legacy scheduling software
| Benefit | Arca | Spreadsheet + phone tree | Enterprise WFM suite |
|---|---|---|---|
| Keep the rotation you already run | Send the PDF or spreadsheet. It comes back as a live schedule. | Already yours — and still only in one person’s head. | Rebuilt for you, in an implementation project. |
| Fill the 5am call-off without a phone tree | Everyone eligible, ranked by who actually shows up, hours and overtime in view. | You start dialling at the top of the list. | One blast to everybody, then wait. |
| Know a club is short before it opens | Live per club, per day, against your busiest hours. | Rebuilt by hand, a month behind. | A separate module, and a separate line on the invoice. |
| Prove every change — and take it back | Every action logged with a name and a time, and reversible. | Version history, if someone kept it. | Logged, in a report you request from IT. |
| Be running this week, not next quarter | Built from the schedule you already have. | Running today. That is the whole problem. | Weeks of setup before anyone logs in. |
| Pay for one club, not a contract | $20–$89 per location, per month. | Free. A class nobody covered is not. | An annual contract, signed before you can try it. |
Staff scheduling, time clock and roster. Simple pricing.
Switch plans or cancel anytime. Every plan includes a 30-day free trial, no credit card.
Core SchedulingStart for free
$20
- Scheduling
- Live Dashboard
- Worker App
- Team chat
- SmartOps
- Time & Attendance
SmartOps
$49 per location
- Scheduling
- Live Dashboard
- Worker App
- Team chat
- SmartOps
- Time & Attendance
Questions
Have questions?
If the answer is not here, ask someone on the team directly.
Arca runs the schedule for your clubs. It holds your master rotation and class grid, builds the weekly schedule from them, and keeps track of who is actually covering what.
The part people notice first is the 5am call-off. Instead of working down a phone list, you see everyone who can take the shift with their hours and overtime beside their name — and your own team can claim it from their phones before you make a call.
It also keeps each club’s staffing against your busiest hours in front of you, so a short Thursday is something you find on Tuesday.
The spreadsheet or whiteboard master schedule, the group chat, and the round of calls your club manager makes every time someone calls off.
It does not replace payroll or your member management system — it sits alongside them. Arca decides who works when; payroll still prices it.
Setup starts from what you already have. You upload your master schedule, class grid and roster in whatever format they are already in — a spreadsheet, a PDF, even a photo of the board in the back office — and Arca reads them and builds the club for you to check.
You can do the whole thing yourself. If you would rather not, ask and our team will sit with you and get it set up.
$20–$89 per location per month. It is priced per club rather than per person, so a seasonal hire does not change the bill and opening a club is one more location.
30-day free trial, and you can start with one club and roll out from there.
Yes. Staff clock in and out against the shift they were scheduled for, on their phone, inside the window and the geofence you set. Your break rules and rounding turn those punches into paid hours, and the raw punch is kept beside them, so a correction is always traceable to what actually happened.
It stops at hours. You close the pay period, which locks it, and export a CSV of each person’s regular, overtime and PTO hours for that period, for your payroll system to price. Arca does not hold pay rates against those hours or calculate a paycheck — that is still ADP, Paylocity or whoever you run payroll through.
Time and attendance is on the all-inclusive plan. The other two plans are scheduling without the clock.
Yes. Open shifts in a published week show up in the worker app for the people who hold that position, on the timing your posting rules set, and they claim one with a tap.
Arca refuses a pickup that would double-book them, run past the daily hour cap or break your overtime limit, and every pickup is logged, so you always see who took what.
Only if you let it. SmartOps is built so you stay in full control: every finding arrives as what is wrong plus what would fix it, and nothing changes until you apply it — or, for a move to another day, until the worker you asked accepts it.
If you want it to do more, you can. Tell it to give a cover request to the first worker who replies yes, and that shift is filled without you pressing anything — because you allowed it, on a request you sent. It only happens on a request where you chose it, and a move to a different day always needs that worker to accept it first.
Every change is recorded against whoever asked for it, and every one can be reverted.
Yes. Every change to a shift — created, assigned, moved, called off, undone — is logged with who did it and when, and any of it can be reverted.
So if a Saturday looks wrong, you can open it up and see the shifts behind it and every change made to them.
Yes. Nothing about the schedule depends on it. Your club manager keeps assigning exactly as they do today, and the schedule is right whether or not a single person ever opens the app.
What you give up is the part that saves the phone calls — staff seeing open shifts and class covers and picking them up themselves. That side is deliberately tiny: see your schedule, claim a shift. There is not much to adopt.
It is yours. Schedules, roster, hours and the full history — ask at any point, including after you cancel, and we will get it to you.
Everything sits under one organization and narrows from there. A club manager sees their club. A scheduler sees the areas they run. A team member sees their own schedule and the open shifts they are qualified for, and nothing else.
Every change to a shift carries the name of whoever made it. Nothing is edited quietly.